Learn how to set sharing permissions Share files and folders in a shared drive If the setting is changed to allow sharing with external users again, any external users who the file was already shared with regain access to it. However, their permission on the file stays in place. If a shared drive Manager changes a shared drive’s restriction settings, access privileges for files in the shared drive are updated.įor example, if a file in a shared drive is shared with an external person and then the shared drive settings are updated to prevent sharing with people outside your organization, that external user can’t access the file anymore. These restrictions override file and folder sharing (described in the next section). Prevent members with Commenter or Viewer access from downloading, copying, or printing files.Prevent members with Content manager access from sharing folders.Prevent sharing files with people outside your organization.In addition to setting up members, they can set restrictions on sharing as follows: Members with Manager access and Google Workspace admins can control access to the items in a shared drive. ** Administrators or Managers can prevent Content managers from sharing folders. To allow users to create, upload, and edit files in a shared drive in Google Drive for desktop and Chrome OS, give the user Content manager or Manager access. * In Google Drive for desktop or files in the Chrome OS Files app, Contributor access gives only read access to files. Requests for membership to a shared drive are sent to all Managers.įor a complete list of what each access level allows, review the following table:Ĭan create and add files, can create foldersĬan add and remove people and groups on specific filesĬan restore files from the Trash (up to 30 days)Ĭan move files from My Drive to a shared driveĬan move files and folders within a shared driveĬan add or remove people and groups on specific folders in a shared driveĬan move folders from My Drive to a shared driveĬan move files from one shared drive to another shared driveĬan add or remove members of a shared driveĬan permanently delete files in the Trash Members with Manager access (also called “shared drive managers”) and Google Workspace admins can add other people as members and set their access level.Members may have more permissions, such as comment or edit access, depending on what access level they have.All members of a shared drive can view all files and folders in the shared drive.Remove access to files or folders in shared drives.Move files or folders into a shared drive.Share files and folders in a shared drive.Member permissions on files and folders.But it can be confusing trying to tell who can access a file or folder in a shared drive, what permissions they have for that item, and what to do if you want to change access. Shared drives are a great way for teams to collaborate and reference the same files in Google Drive.

Mac move files from one user to another